Ottawa Alpha Conference Planning Meeting
Sept 17, 2001, Dominion-Chalmers United Church
Conference dates: 26, 27 October 2001
Organization chart

Alpha - "An in-depth overview of the Christian faith"

MINUTES and ACTIONS ARISING 

Attenders:				        Apologies

Eric Angel      Conference Chair	 	Tony Copple 	   	
Nick Lee        Chair of Organizing Committee	Dave Atkins
Chris Allen     Administration Team Head	
Jenny Moore     Registration Team Head		
Harry Baker	Hospitality Team Head
Chris Slojewski "Lift Jesus Higher"
Kathleen Green  Ministry Team head
Atha Kelly	Prayer Team head
Tony Liuzzo	Networking team, and standing in for Tony Copple
Distribution of Minutes: All Ottawa area Alpha leaders, plus:
Elaine Young, our Alpha Canada Events Co-ordinator
Vernon Robertson, Alpha Canada Roman Catholic Advisor
Rt. Rev. Peter Coffin, Bishop of Ottawa
Rev. Dr. Allen Churchill
Rev. Martin Garniss, Senior Minister, Dominion-Chalmers United Church
Carol Kauk, Ottawa Anglican Cursillo
+ The Alpha Ottawa Website www.ncf.ca/alpha and the Conference site www.ncf.ca/alpha/alphaconf.html

  • OPENING PRAYER - Chris Slojewski

    There were no minutes written up of our September 5th meeting, which was well attended by 14 people. If you need to check the contents of the meeting, Tony Copple has some meeting notes and an audiotape, but had no time to write minutes.

  • THE MINUTES of the June 19, 2001 meeting.

  • Reports 
    Nick Lee
 
-Response from Elaine Young, Alpha Canada-
 accommodations for Brian McVity, Brian Rae, Vernon Robertson, Ray Scanlan 
 and Lawrence Rae.
 The Alpha Canada attenders st the conference will be Sally Start, Elaine Young, 
 Heather Goudreau and Vernon Robertson.  
 
-Tapes and notes for speakers
 
-North American Alpha is supplying conference
 
-Seminars are taken care of
 
-Audio-visual equipment- Powerpoint for Elaine
                                   -enquiries about additional equipment
 
-Elaine young and Kathleen Greene to correspond by e-mail.
 
- In response to query by Tony Liuzzo on prices of Alpha materials in resource 
  catalogue, prices did go up despite efforts by Cook to hold the line.  It is 
  indicated in the catalogue that "prices are subject to change without notice"
 
-In response to query by Tony Liuzzo on behalf of Joan Prebble of Blessings 
 Christian Marketplace, Alpha Canada does not permit insertion of advertizing  
 flyers in participants' package.  Any supplier would be welcome to help with 
 Cook's table at the Conference and distribute business cards to invite purchases 
 after the Conference.
 
-Still awaiting floorplan for Conference regarding handicapped access and seating.
 
-Eric shall have an answer next week regarding audio-taping.
 
-A.J. Catering to handle baked goods.
 
-Speakers and guests to use taxis and airporters from the airport.
 
-Need to arrange for volunteer meeting at Dominion-Chalmers two weeks prior to 
 Conference (Nick to arrange).
 
-Liability insurance to cover Alpha Conference.
 
-All action items are on schedule.
 
Jenny Moore
 
-Discussed contents of  delegates packs.
 
-Harry Baker to investigate 25% discount from Grand & Toy to purchase additional 
 items for the packs.
 
-Colour coded name tags to identify volunteers
 
-Purchase double pocket portfolios.
 
-Everyone to receive dinner invitation
 
-Registration is at 38 (50% volunteers)- Alpha Canada not concerned at this point.
 
-Anticipating between 100 to 350 delegates
 
-Question- seminar leaders don't pay for conference or meal
 
Eric Angel
 
-A.J. Catering is confirmed
 
-Is wine and grape juice being served?  Licence $25.- Harry Baker to check
 
-Banners are ordered
 
Chris Allen 
 
-Revenue level would be approximately $15000 for 250 Attendees
 
-Honoraria- are we paying Lawrence and Brian?
 
-Confirm what Alpha Canada is paying on our behalf
 
-Are there any savings in Alpha Canada budget?  Nick Lee to check
 
Chris Slojewski
 
- St. Patrick's Basilica declined on his request to display Conference banner 
  as it would create precedence.  They receive many requests from many organizations.
 
- He planted the seeds for the Conference however.
 
Kathleen Greene
 
- Ministry team to meet on Thursday, October 25, 2001 at 7:00 PM for familiarization 
  with the church surroundings.
 
Atha Kelley
 
-Ongoing, on-site prayer
 
Harry Baker
 
- A.J. confirmed
 
- Survey equipment needs such as coffee urns etc.  Could we use Dominion-Chalmers 
  equipment?
 
Tony Liuzzo
 
- The Alpha talk delivered from the pulpit at Our Lady of Good Counsel in Deep River 
  was well received.
 
- Confirmed that three people from Deep River to attend the Conference- Hardy Philippi, 
  Ken McDonald and Debbie Desrochers.
 
Tony Copple (delivered by Tony Liuzzo)
 
-Radio interviews on CHRI 99.1
    Dr. Alan Churchill,September 19, 2001 at 9:00 AM;
    Bishop Coffin,October 17, 2001 9)) AM.
 
-Eric and Nick approved banner design. $250 each Budget $1200.
 
-Expect $5000 from Dominion-Chalmers fund (final confirmation hoped for Sept 26)
 
-Alternative proposals for advertizing budget-:
 
(a) three 30-second ads per day for 1 month Cost $1486.
Note: later research is moving us towards 60 second ads.
 
NOTE:  ADOPTED FOR IMMEDIATE ACTION
 
  Ad in Christian News Ottawa, $250
  Radio ads on CHRI incl key statements from the interviews
 
- Sally Start has indicated that the V.I.P. luncheon at the Conference 
will be funded by Alpha Canada for 15-16 people. It's location and catering 
are currently being decided by Tony Copple. 

Next Meetings:     Dominion-Chalmers
 
                     Tuesday, October 2, 2001 6:00 PM
 
                     Wednesday, October 17, 2001 6:00 PM
 
                   Colonnade Pizza
 
                      Thursday, October 25, 2001 12:00 Noon

  
The meeting closed with  a hymn.
 
      Minutes taken by Tony Liuzzo - to whom, many thanks
    E-mail: tonyc@ncf.ca
    Posted Sept 24, 2001

    Ottawa Alpha Conference
    Alpha Ottawa