REPORTS:
========

Jenny Moore (Registrar)
 
- Registration is at 134 with 40 "in transit" (incl ~20 volunteers).
  Anticipating ~250 delegates (this number will be used for catering).
  Any volunteers not yet registered should do so asap.  Despite requests for 
  people to send cheques with applications, some have not yet sent cheques and 
  are asked to do so asap. 
  Jenny provided a list of non-payers (eg security volunteers).  
  [By Saturday Oct 20, Jenny had a figure of 227 known to be expected for 
  the Saturday dinner, including speakers etc].

- The last day to send applications for guaranteed entry to the conference is 
  Monday Oct 22, so that our caterers will know numbers in sufficient time
  We will not accept applications for people willing to miss the Fiday dinner
  since it is a vital element in the process of the conference.  Neither will
  we accept reduced price applications from people wishing to come for less than 
  the full conference.
 
- Jenny will leave for UK Oct 26 following the recent death of her father.  Mark
  Poulain will take her place during the conference.  Tony Copple's phone number
  591-3903 will be used for back up to answer telephone enquiries in the event  
  that Jenny needs assistance at this time. Our official fax number is Tony's.

- Registration kits - Jenny has all the materiald from Cook incl Alpha pens. 

- The Welcome-registration-enquiry desk will remain (wo)manned throughout the 
  conference.
 
Nick Lee (Org Chair)

- Ran over a list of items not to be forgotten

- Billetting of visitors.
     Sally Start      - Tony & Laurie-Ann Copple
     Ray Scanlan      - Dave Atkins
     Vernon Robertson - Tony Liuzzo
     Heather Goudreau - Hazel & Bob Buckingham (confirmed Oct 19)
     Lawrence Rae     - Bert Hopkins

- There will be a Dominion Chalmers sexton on duty the whole time of the 
  conference at our disposal. DC Church have no objection to our paying the 
  sexton an honorarium in view of the work that he does and will do for us.

- The facilities will be opened at 7.30 am both Friday and Saturday.

- In process of reviewing the organizing budget.

- We have decided not to use the coat area at the entrance to the church.
  We cannot guarantee that someone would not walk in off the street and
  take something.  We will therefore advise participants to take their coats 
  into the sanctuary.

- The provision of all manner of supplies from soap to coffee (including
  breath mints and tissues for ministry team) is in hand.

- Seminars will run from 1:30 - 2:45 on the Friday.  When people arrive on 
  Friday morning they will be asked to drop their choice for the seminar 
  they will attend in one of 7 boxes. Based on these numbers a decision 
  will be made as to which of the 7 allocated seminar locations will be 
  used for which seminars.  Notices will then be put up accordingly on the 
  seminar locations.  The arrangements for taping of seminars are proving 
  problematical. We hope to solve the problems.

- Several committee members undertook to loan overhead projectors. Seminar
  leaders are asked to familiarize themselves with audiovisual equipment
  provided to them before they are in front of their audience!

- We now have the 2-day program sheet showing minute-by-minute timings. This
  is extremely useful for all organizers and vulunteers. It was distributed  
  by e-mail to our Alpha leaders e-mail list on Oct 20. Tony Copple can be 
  e-mail further copies on request.

Tony Copple  (Publicity)
 
- CHRI interview with Bishop Peter Coffin Oct 17. Don't miss it!
  (If you did, it's on the web site in streaming audio, as is Allen Churchill's
  interview.)

- The CHRI 60 second ads are in full swing, featuring snippets of the above
  interviews. A total of 72 spots will be aired by midnight on Monday Oct 22. 

- Christian News Ottawa has a full article, picture and Ad in the October issue.

- Bob Harvey called and said he was trying to get an article in the Citizen.

- We decided against an ad in the Citizen.

- Tony is also organizing a VIP luncheon to be hosted by Sally Start on Oct 27 
  at 1 pm.  Location is the parlour (Room 8).  

John Wright (Stewarding)

- Reviewed the status of volunteers. Despite some resignations we should have
  enough to handle 250 visitors with ease.

- Volunteer training will be given at Dominion Chalmers from 6 - 7 pm Thursday
  Oct 25.     

Tony Liuzzo  (Catholic liaison)

- Is aware of several churches likely to be sending delegations to the conference
  that have not yet registered but will.

Don Krull (Worship Leader)

- Loudspeaker rental will be $70.

- Laurence Rae needs a lapel mic.

- All music is selected and the music powerpoint presentation is prepared.

- There will be a sound check session Thursday evening.

Harry Baker

- Discussed the provision of lunches for speakers and other workers
  The decision was that trays with meals will be placed in the Team Room
  (Room 6).  There will be 40 lunches on Friday and 30 on Saturday. They will
  be for speakers, Alpha Canada staff, Cooks staff and helpers, volunteers
  serving meals, coffee and snacks at breaks and meal times. There will be a 
  basket for contributions to help defray costs.

Eric Angel

- Eric undertook to arrange and print letters of welcome from our co-chairs to
  go into the registration kits

- Will push hard at the Anglican Synod event this weekend for more registrations

- Is preparing a multi-denomination e-mail to go out this weekend

- Dress is casual

- Will ask all delegates to turn off cell phones 

Chris Allen 
 
- Have not yet received $5k cheque kindly donated by Dominium Chalmers.  
  [Later iformation indicated it would have been received by Chris by
  Friday 19 Oct]

- Finances are reasonably healthy

Atha Kelley
 
- Ongoing, on-site prayer
 

Final Progress Meeting: Thursday, October 25, 2001 12:00 Noon
                 Colonnade Pizza (Gilmore / Metcalfe)
      
Closing Prayer:  Tony Copple read a message of encouragement from 
  Mike Rushton, organizing chair of the 1997 Ottawa Alpha conference 
  (Mike we thank you). 
  
- Your prayers are also asked for Peg O'Connor, who as our Stewarding 
  Head until three  weeks ago did superhuman work recruiting almost 
  all of our volunteers.  Peg undergoes cancer surgery on Nov 29 at 1 pm.  
  I just spoke with her and she sounds fine, and continues her devoted 
  prayers for the conference.

Minutes taken by Tony Copple
591-3903

Ottawa Alpha Conference
Alpha Ottawa